The General State Administration offers an eInvoicing entry point (FACe) to all public entities as a free of charge service. The use of FACe is mandatory for the central government and optional for regional and local governments. FACe enables the submission and tracking of eInvoices addressed to thousands of public administrations connected to the system.
The content of this publication is the sole responsibility of UPV and does not necessarily reflect the opinion of the European Union.
eInvoicing in Poland is the subject of the responsibility of the Ministry of Economic Development, Labour and Technology and the Łukasiewicz Research Network – Institute of Logistics and Warehousing. Poland completed the implementation of the eInvoicing Directive by the building of a platform on electronic invoicing in public procurement (PEF) to process and exchange eInvoices. PEF is the central platform used by public entities and economic operators for B2G eInvoicing in public procurement.
The content of this publication is the sole responsibility of UPV and does not necessarily reflect the opinion of the European Union.
The Hungarian Tax Authority, National Tax and Customs Administration of Hungary (NTCA) has released an updated version of its centralised real-time invoice reporting (RTIR) model. Initially introduced in July 2018, the anti-VAT fraud measure requires that all invoices be reported to authorities live and by electronic means. The NTCA) has been providing a free invoicing app to domestic taxpayers, with which the online invoice data disclosure can be performed automatically.
Those affected by the law in Hungary are:
Non VAT liable persons or organisations;
Foreign VAT liable persons;
Foreign companies with VAT registration in Hungary(Kelemen, 2021).
(1) An invoice may be printed on paper or issued electronically. (2) Receipts may be issued only in printed form. Rules Relating to Invoices Issued by Electronic Means (1) Invoices sent or made available by electronic means, and any claims made in accordance with this Act on the basis of such invoices shall be accepted provided that the authenticity of the origin of these invoices and the integrity of their content are guaranteed.
(2) The guarantee referred to in Subsection
(1) shall be ensured by one of the following methods: a) invoices must be sent or made available by mean s of an advanced electronic signature and a time stamp provided by qualified certification-se rvice-provider within the meaning of the Act on Electronic Signatures; or b) invoices must be sent or made available by means of electronic data interchange (hereinafter referred to as“EDI”).
Portugal implemented the use of eInvoicing procurement according to the directive 2014/55/EU, and is mandatory use for the commercial actions between the government and its suppliers (B2G), from April 18th, 2020. To close the circle, the Ministry of finance, responsible for the accomplishment of this law in the entire territory, emitted the Decree-Law 123/2018 of 28 December, to the mandatory use of electronic invoicing to the suppliers according to the following schedule based on the size of the company:
Large companies must start eInvoicing by 31st December 2020
Small, and medium-sized enterprises must start e-invoicing electronically by 1st July 2021.
Micro-enterprises will begin e-invoicing on 31st December 2021.
The management of the eInvoicing falls under the responsibility of Entidade de Serviços Partilhados da Administração Pública, or eSPap, through the Plataforma Eletrónica de Compras, eSPap platform. This institution was designated by the portuguese Ministry of FInance, was established by Decree-Law n.º 117–A/2012, June 14, to secure the development and provision of shared services within the public administration and manage the national procurement system.
The GOVEIN19 project (Action number: 2019-EU-IA-0046), European hospitals adopting the eInvoicing Directive» has implemented an eInvoicing solution for hospitals from four member states: Belgium, Hungary, Portugal and Poland. Each hospital is now able to receive and process cross-border electronic invoices, complying with the European Standard as mandated by the eInvoicing Directive (2014/55/EU). This directive, among other measures, provided for the obligation to implement the European electronic invoice between the Public Sector and its suppliers before April 18, 2019.
A consortium coordinated by EDICOM executed the project that started in January of 2020 and It was co-funded by the European Commission through the CEF (Connecting Europe Facilities) Programme managed by European Health and Digital Executive Agency (HaDEA) (replacing the INEA Agency formerly responsible for CEF Programme).
EDICOM that was supported by Universitat Politècnica de València (UPV), and Asseco Central Europe Magyarország Zrt (Asseco), in a public-private partnership (PPP) completed by renowned entities from the European Healthcare system:
Established in Belgium:
Jessa Ziekenhuis.
Heilig Hartziekenhuis Lier.
Centre Hospitalier Régional de La Citadelle.
Sint-Franciscusziekenhuis VZW.
Established in Hungary:
Szigetvári Kórház.
Jászberényi Szent Erzsébet Kórház .
Bács-Kiskun Megyei Kórház.
B.Braun Trading Kft.
Mölnlycke Health Care KFT.
Toldy Ferenc Kórház és Rendelőintézet.
Hévízgyógyfürdő és Szent András Reumakórház .
Established in Portugal.
Centro Hospitalar Póvoa de Varzim/ Vila Do Conde, E.P.E.
Established in Poland:
Samodzielny Publiczny Zespół Opieki Zdrowotnej w Tomaszowie Lubelskim.
The project will end in October and will allow the entities involved:
Better e-management in the Healthcare institutions.
Faster e-payments procedures.
Cost reduction.
Better control of their resources and recording of transactions with third-party institutions and interoperability with the health system throughout Europe.
Boosting B2G eProcurement.
Facilitating cross-border trade.
EDICOM, supported the clients to follow the EU eInvoicing Directive with its B2B Cloud Platform which is aligned with the European Standard (OASIS UBL 2.1 and UN/CEFACT CII). GOVEIN19 is one of the pilot projects that EDICOM has promoted around Europe, with several hospitals, laboratories, and other healthcare providers, as listed below:
HOSP&INVOICE: Public Hospitals from Belgium, Poland, Austria, Hungary and Italy prepared for the eInvoicing European Norm (2017-EU-IA-0146).
GOV2EU: Supporting public entities to adopt EU Standard on electronic invoice for cross-border transactions (2016-EU-IA-0096).
GOVEIN: European eInvoicing Project: implementation of the European electronic invoice within the Public Health area (2015-EU-IA-0058).
GOVEIN 19 is co-funded by the INEA Agency of the European Commission, through the Connecting Europe Facility Programme in Telecom (CEF Telecom), an instrument designed to facilitate cross-border interaction between public bodies, businesses, and citizens.
The content of this publication is the sole responsibility of UPV and does not necessarily reflect the opinion of the European Union.
Electronic invoicing has become very important in the modernization of European health systems. Electronic Invoicing is part of the eProcurement lifecycle and acts as a precursor in the automation and optimisation of procurement processes. Its widespread use is the result of several factors: European initiatives and programs that support the deployment of these technologies, the emergence of regulations such as the European Directive 2014/55/EU and other national ones aligned with it, the acknowledgement of improvement of accounting procedures, the improvement of hardware and software technologies, among other factors. However, among all the positive effects produced by electronic invoicing, it is worth mentioning the possibilities offered using a European standard format, which will facilitate relations and transparency between public administrations and providers throughout Europe.
According to the CEF program, the following are the benefits of electronic invoicing from Data collected via online questionnaire (Q25. What are the main benefits brought by the implementation of the invoicing Directive to contracting authorities in your country?) completed by national representatives of elevenEU Member States (Austria, Belgium, Croatia, Cyprus, Czech Republic, Denmark, Finland, France, Greece, Ireland, Italy, Luxembourg, Poland, Slovakia, Slovenia, and Sweden):
1. Reduction of costs and operational savings. (i.e., cost of paper, mailing costs)
2. Reduction of administrative burden.
3. Reduction of processing errors.
4. Reduction of environmental impact. (eliminating paper usage)
Portugal implemented the use of eInvoicing procurement according to the directive 2014/55/EU, and is mandatory use for the commercial actions between the government and its suppliers (B2G), from April 18th, 2020. To close the circle, the Ministry of finance, responsible for the accomplishment of this law in the entire territory, emitted the Decree-Law 123/2018 of 28 December, to the mandatory use of electronic invoicing to the suppliers according to the following schedule based on the size of the company:
Large companies must start eInvoicing by 31st December 2020
Small, and medium-sized enterprises must start e-invoicing electronically by 1st July 2021.
Micro-enterprises will begin e-invoicing on 31st December 2021.
The management of the eInvoicing falls under the responsibility of Entidade de Serviços Partilhados da Administração Pública, or eSPap, through the Plataforma Eletrónica de Compras, eSPap platform. This institution was designated by the portuguese Ministry of FInance, was established by Decree-Law n.º 117–A/2012, June 14, to secure the development and provision of shared services within the public administration and manage the national procurement system.
The implementation of electronic invoicing led by the European Commission is progressing by leaps and bounds. Countries aware of the importance and impact of this technology on their economies, and in general, on citizens’ daily lives, companies and public administrations work to facilitate the conditions of its deployment, making resources available to the stakeholders, and making decisions when necessary.
Poland is one of the countries in the project consortium, and eInvoicing was adopted, and it is in force since 18 April 2019. Furthermore, the government of this country has decided to take a step forward and make B2B (Business to Business) electronic invoicing mandatory as of 2023. This step is the result of a legal project presented by the Ministry of Finance.
The implementation process will begin in October with a voluntary phase that will become mandatory in 2023.
The National Electronic System (KSeF) will be the platform for the issuance and reception of electronic invoices, and it falls under the responsibility of the Ministry of Economic Development (previous Ministry of Entrepreneurship and Technology) and Institute of Logistics and Warehousing).
Applicable syntaxes:
UBL 2.1
UN/CEFACT CII
Peppol BIS INVOICE
The content of this publication is the sole responsibility of UPV and does not necessarily reflect the opinion of the European Union.
For a more efficient deployment of eInvoicing in Belgium, the Hermes project is developing a temporary solution to sending parties, allowing them to send structured eInvoices only. European suppliers can now send structured electronic invoices to all their Belgian customers, including those who are not yet able to process them automatically, transforming it into a PDF format invoice. The Hermes system is able to know whether a recipient can receive an eInvoice or needs a PDF. The solution will no longer be necessary once the organizations and institutions have up-taken their ERP systems.
The Hermes project is removing a critical bottleneck in the adoption of eInvoicing that hinders the operations among actors. After the project implementation, Peppol Access Points will receive and process eInvoices under the European Standards. According to Federal Public Service Policy and support (BOSA), there are almost 1.8 million economic operators encoded as PEPPOL in the eDelivery Network that will take advantage of Hermes project results. The European Standard on eInvoicing mandatory for contracting authorities since April 18th, 2020.
The CEF eDelivery Building Block, along with the Belgian Government are currently working on uploading the records into the CEF eDelivery Service Metadata Locator (SML) Service, a necessary procedure for the proper operation of the HERMEs project.
The Belgian system is deployed in the following platform:
